What is VideoFlow.Studio?

VideoFlow.Studio tracks studios, meetings, time entries, signature audits, and note replies across 51 pages for video teams and client work.

How does the free trial work?

Every studio gets 14 days of full access — every feature, no credit card required. Invite your team and run real projects during it, and if you pay yearly you always get two months free.

What happens when my trial ends?

Nothing is deleted. Your studio becomes read-only for a grace period so you can look around; pick a plan whenever you're ready to keep working.

Can I change plans later?

Yes — upgrade or downgrade any time from Settings. Plan changes take effect at your next billing cycle.

Can I cancel anytime?

Yes. Cancel from Settings and you keep full access until the end of the cycle you've already paid for, then the studio simply becomes read-only.

How long does setup take?

Most studios are working the same day: create your studio, invite your team, and add your first project. Branding, rates, and integrations can come later.

Can I bring my existing clients and projects over?

Yes — add clients and active projects yourself in minutes, or send us a spreadsheet and we'll help you get set up at no charge.

Does it work for solo videographers?

Absolutely. Roles and permissions scale from a one-person shop to a full crew — solo users simply skip the team setup.

Can my whole team use it?

Yes. Team members get roles — admin, team member, producer, editor, or contractor — and you control exactly which areas each role can see and change.

What can my clients see?

Only their own projects: progress, deadlines, files, videos, proposals, and invoices. One client can never see another client's data.

Do clients need training to use it?

No. The portal is a clean, simple view of their project — they review cuts, leave timestamped comments, sign proposals, and pay invoices without any hand-holding.

Can clients pay invoices online?

Yes — connect your own Stripe account and every invoice you send includes a secure online payment link.

Do clients need an account to review videos or sign proposals?

No. Every review and proposal can go out as a private share link — clients watch the cut and leave timestamped feedback, or sign their proposal, without ever creating a login.

Can I pay my crew through the app?

Yes — crew pay is tracked two ways: hourly payouts from logged time, or flat per-video rates on client-approved deliverables. When you record a payout, it books the labor expense in your P&L and generates a payslip PDF.

Is there an AI assistant?

Yes — a built-in support assistant can answer how-to questions about VideoFlow.Studio and questions about your own studio's data, like which invoices are overdue or what shoots are next week. It only ever sees what you can see.

How do online payments work?

You connect your own Stripe account, so money goes straight to you — VideoFlow.Studio never holds your funds. Stripe's standard processing fees apply and are charged by Stripe directly; we never add anything on top.

Is my studio's data secure?

Each studio's data is isolated, and every user's access is scoped by role — clients only ever reach their own records. You stay in control: as the studio owner, only you manage team roles, connected accounts, and billing.

Do you take a cut of my payments?

No — invoice payments go through your own Stripe account directly to your bank. Your only cost is your plan subscription; we never take a percentage of what your clients pay you.

What does VideoFlow.Studio integrate with?

Google Calendar for meetings and shoot sync, Gmail for branded client emails, Dropbox or Google Drive for video and file storage, Slack for studio notifications, Stripe for payments, and QuickBooks (plus CSV export) for accounting.

Do shoot schedules sync to my calendar?

Yes — meetings and shoot dates sync to Google Calendar, with Google Meet links built in for client calls.

Where do my video files live?

Connect your studio's Dropbox or Google Drive — you can pick per project — and every project gets an organized folder. Previews, deliverables, and project files stay in storage you control.

Frequently asked questions

Everything you're wondering.

Straight answers about trials, teams, the client portal, payments, and how VideoFlow.Studio fits your studio.

# Pricing & trials

# Getting started

# Client portal

# Team & crew

# AI assistant

# Payments & security

# Integrations

Still have a question?

The fastest way to get an answer is to try it — every feature is open during your free trial.

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